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10+ best productivity apps: Get productive

By Dustin Howes
July 4, 2022
Find the best productivity apps

Nowadays, apps are not only limited to our social media feeds and games. There are a ton of apps out there that can help boost our productivity. People use these apps daily to help them get organized, stay on track, and be more productive via iOS, Android, and the web. If you're looking for a way to get more organized and productive, you need to check out these 10 best productivity apps.

These apps will help you keep track of everything, stay on task, and be more efficient with your time. If you work a long time on an office chair requires concentration, you are in a right place.  Whether you're a student, a business owner, or just trying to get your life together, these apps will surely help.

*FTC Disclosure: This article may contain affiliate links. The recommendations below are based on my first-hand experiences and I earn a small commission at no cost to you. You can read my full affiliate disclosure in my privacy policy.

What are productivity apps?

The best productivity apps are designed to help users be more organized, efficient, and effective with their time. A variety of productivity apps are available, each with unique features and benefits. Productive apps can be used for a variety of tasks, such as taking notes, making to-do lists, tracking time, storing files, and project management.

These apps would help you to enhance your workflow, assist you when it comes to working on projects/tasks, to organize your schedule. With so many productive apps available, it can be difficult to know which ones are the best. To save you time and effort, I’ve compiled a list of the ten best productivity apps.

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How can productivity apps help me?

Productivity apps can help you in several ways. First, they can help you get organized by allowing you to store all of your notes, tasks, and files in one place. Second, they can help you be more efficient with your time tracking by keeping track of how much time you're spending on different activities. Lastly, they can help you be more effective in task management by giving you the ability to set deadlines, tasks & meeting reminders, and goals.

Check this blog post here to lear more about how these apps can help you to be organized.


Who uses these apps?

These apps are designed for anyone who wants to be more productive. Students, business owners, busy moms, and pretty much anyone else can benefit from using productivity apps.

The app you are looking for might be depending on the type of work you do. For instance, if you are a freelance writer, then apps like Grammarly would help you with easy and effective writing. If you are working on a big project with your team members, apps like Google drive would help you with better project management and communication.

It's important to understand your need before you use the app and see what's the best fit for you. It's also important to know what features you will have access to depending on the version of the app. Paid version app usually offers more features than the free versions.

Top 10 productive apps.

1. Evernote.

2. Google Drive.

3. Trello.

4. Grammarly.

5. RescueTime.

6. Google docs.

7. Freedom.

8. Loom.

9. Todoist.

10. Google calendar.



Evernote is one of the widely used note-taking apps. It is offered on iOS, Android, and Windows devices for free, but you would have to pay if you would like to use more useful features and tools. This app is best for those who want to declutter their mind by writing everything down. Evernote offers more advanced features than other note-taking apps.

Evernote's features can be used as a solid project management tool. You can make to-do lists, set deadlines, and add reminders. You can also share notes with your team members and work on projects together. Evernote makes it easy to stay organized and productive. You also can create several types of notes and files including audio recordings, photos, handwriting, and attachments.

Evernote also has a web clipper feature that allows you to save articles or webpage for future reference. The best thing about this app is that it can be synced across all devices so you can access your notes anywhere.

More than just taking a note, Evernote provides essay outline templates. With the paid version, you can use the documentary scanning feature through PDFs and Microsoft Word docs. You also can scan a business card, receipts, menu, and other hard copies of documents by just taking a picture. The scanner of Evernote converts photos of documents into notes.

Evernote is one of the best productivity apps for those who constantly write and create notes throughout the day.

Google Drive.

Google Drive is best known for being a cloud storage productivity app, but it also has many productivity features. This app is offered on iOS, Android, and Windows devices for free with the option to upgrade to Google Drive unlimited. With this app, you can create and edit documents, spreadsheets, and presentations. You can also store photos, videos, and other files.

To use Google Drive, you need to create a Google account then a Google Drive account is created by default. Google Drive makes it easy to share and collaborate with others. You can give people and your team members access to your files and documents and work on them together in real-time. You can track who is online as well as see their cursors as they make changes.

Google Drive also offers a variety of features that can help you be productive. For example, the research tool allows you to search for terms within your document without having to leave the app. You can also add comments and @mention people to your documents.

You can access Google Drive offline by enabling the offline mode. This means you can still view and edit your files even if you're not connected to the internet. Google Drive also offers security features such as two-step verification and activity monitoring.

There is a limited amount of files for the free version. Each Google account can upload 15 GB of files, but you can extend your storage by purchasing a Google Drive plan or using one of their apps.

Google Drive is one of the best productivity apps for those who need to create and collaborate on documents, spreadsheets, and presentations with others.


Trello is a project management app that is offered on iOS, Android, and Windows devices for free with the option to upgrade to a paid plan. This app is best for those who need help staying organized and keeping track of their tasks simply. Trello offers a variety of features that can be used for work, school, or personal projects.

Trello is a Kanban board software that allows you to create a kanban board with lists of tasks that need to be done. You can also add cards to each task with more details such as deadlines, assigned people, and checklists. You can easily assign tasks to your team members and add due dates.

Trello is the best when it comes to a team project that needs to be organized and tracked. The best thing about this app is that you can use it for both work and personal projects.

This automation tool offers a variety of features that makes it one of the best productivity apps. These features include the ability to create boards, lists, and cards; assign tasks to team members; add due dates; a variety of productivity features such as the ability to add comments, @mention people, and attach files. You can also create templates for your boards so you can easily start new projects. Trello also can link with a variety of apps such as Google Drive, Dropbox, and Slack.

Trello is a free app, however, you might need to upgrade to the paid version if you want more features and integrations.


Grammarly is a free app that helps you with your writing by proofreading your work for grammar, spelling, and punctuation mistakes. This app can be used on iOS, Android, and Windows devices. You can install the Grammarly keyboard on your mobile device and browser extension on your computer.

Grammarly is probably one of the unique productivity apps because it doesn't necessarily help you with the task at hand, but it focuses on being more productive in the long run. The best thing about Grammarly is that it's free and can be used on a variety of devices.

Grammarly is a great app for those who need help with their tasks such as a student and a business with papers, emails, or presentations. You can do a variety of different types of tasks with Grammarly efficiently.

Grammarly offers a free and premium version. The free version offers basic features such as grammar and spelling checks. The premium version offers more features such as advanced grammar checks, vocabulary enhancement suggestions, plagiarism detectors, and more.

Grammarly is an awesome app, but there are more apps that you would like to try. Check out my blog post to learn more about productive apps like Grammarly.

best grammarly alternatives


RescueTime is a time management app that focuses on being productive by monitoring how you spend your time. RescueTime offers a variety of tools that can be used to improve productivity such as the ability to set goals, see where you spend your time, get detailed reports, and more.

It can be operated on iOS, Android, and Windows on any device. Once you install the app, the app will track and analyze your time spent on apps and websites. Just like other productivity apps, RescueTime is free as well, however, you can upgrade for more tools like more detailed reporting. For example, you can track how many minutes you spent sending an email at a specific time or how many hours you spent on a project.

RescueTime is widely used by managers and employers for time tracking purposes. With time tracking features, managers and employers can see how their employees are spending their time and how productive they are. On devices such as laptops or computers, you can block certain websites or apps that might be distracting you from work.

RescueTime can link with a variety of apps such as Google Calendar, Evernote, Slack, and more. You can export your calendar and notes that you can check and store in RescueTime.

If you are looking for an app to help you be more productive, RescueTime can help you from time tracking to project management with a variety of features.

Google Docs.

Google Docs is a free app that offers a variety of features such as the ability to create and edit documents, spreadsheets, presentations, and more. This productivity app can be used on iOS, Android, and Windows on any device. You can access your documents from anywhere as long as you have an internet connection. This productivity app is probably one that is used the most.

Google Docs is perfect for those who need to collaborate with team members on projects. With the ability to share and edit documents in real-time, you can work on projects with others and team members efficiently. You can also leave comments on specific parts of the document so that others can see your thoughts. This app is widely used by businesses and schools for its freeness and easiness to use.

Google Docs is the same as Microsoft Office suites. Its documents, spreadsheets, and presentations are the same as Word, Excel, and PowerPoint respectively. Google Docs is free to use while Microsoft Office suites are not and the collaboration feature of GoogleDocs makes it easier to work with your team members.

You can track the project/task you are working on in real-time. You also can link Google Docs with a variety of apps such as Google Calendar, Gmail, and more that you can import and export your documents in the app. In addition, you can export your documents into a variety of formats (PDF, Word, etc.) so that you can continue working on them offline.

If you are looking for a productivity app that is free and easy for collaboration, Google Docs is the best app for you.


Freedom is a time management app that can be operated on iOS, Android, and Windows on any device. The purpose of this productivity app is to avoid distractions while you are working and to help you focus. Freedom allows you to block certain websites and apps that might be distracting so that you can stay focused on your work.

One of the best features of Freedom is that you can block any websites, apps, or notifications on your device. You also can track your time spent and your schedule easily on Freedom as well. With the locked mode feature, Freedom disables you to log out and quit a running session for the time range you set. This locked mode feature is only available in the premium plan, but it will surely help you to focus on your work and be productive.

In addition, Freedom has a variety of features such as the ability to sync across devices, set daily limits, and more. The premium plan lets you link Freedom with other apps such as RescueTime, Skillshare, Todoist, and more.

Unlike other productivity apps, Freedom isn't free, but it is affordable and worth the price with its features that can help you focus and be productive. Freedom has three different payment plans. The monthly plan is $8.99/month, the yearly plan is $3.3/month, and the forever plan is $95.99.


Loom is a screen recorder app that can be used on iOS, Android, and Windows with any device. Loom allows you to work and collaborate with your team members and workmates virtually. Project management can be easily done through Loom. The best feature of Loom is that it records your screen and webcam at the same time so you can easily record yourself while you are working.

You can create and share your video easily with the share link feature of Loom. Your team members can give you feedback on your work through the comments section. You also can export your videos in various formats (MPEG, MOV, AVI, and more), so you can continue working on them offline. You can record three types of videos with Loom: Camera only, Screen only, and Hybrid of both.

Once you record yourself, you can easily edit the video. You can easily trim content and remove any parts that you don't want to share. Loom also allows you to share the recorded content on social media such as Instagram, Twitter, or Facebook. With the free version, you can record up to 5 minutes, but with the paid version, you can record any content for up to 6 hours. The paid version is a great fit for those who are working on long projects and need to share the whole process with the team members or others.

There are three different types of payment plans. The starter version is free, the business version is $8/month, and the enterprise version is case by case (highly recommend talking to the specialist for in-depth consultation).

Loom is awesome software. Check out my full Loom review here.

Dustin Howes reviews Loom video software


Todoist is a project management app that is designed to help you effectively manage your tasks. If you are looking for a project management tool that would help enhance your workflow, Todoist is great for you. This productivity app can be operated on iOS, Android, and Windows.

You can create a shareable tasks checklist and save the template for reuse purposes. You don't have to create the new tasks checklist every day. All you need to do is to save the template and just edit it depending on your daily tasks. You also can easily convert your emails into tasks. (This feature is only available with Gmail and Chrome)

You can create recurring tasks and get reminded of them on the day they are due. This is a great feature for those who need to submit reports or do other tasks that need to be done on a weekly or monthly basis. You can also add subtasks, so you can easily break down your tasks into smaller and manageable parts.

You can add articles or website URLs as tasks and read them later. This is a great feature for those who have to do research or read articles as a task and need a reminder for the resources. With the premium version, you can add labels and filters to your tasks so you can easily organize them. You also can get real-time alerts and notifications when someone on your team completes a task.

Todoist has three different types of payments. The starters plan is free. You can receive up to 80 projects and add up to 5 people per project.

The premium pro plan is $3/month. You can have access to up to 300 projects and add 25 people per project. You also can have advanced features such as to get reminders, comments and file uploads, labels, and filters.

Business for teams plan is $5/ month. You can have access to up to 500 projects per user with 50 people per project. You can have team features such as team inbox, admin and member roles, team billing, and priority support.

Google Calendar.

Google Calendar is probably one of the productivity apps that are widely used. It is a time management and scheduling app that is designed to help you manage your time effectively. You can use Google Calendar on your computer, phone, or tablet.

What makes this app the best is that it's flexible and easy to use. One of the best features of Google Calendar is that you can easily create an event and invite others to it. You can also see when people are free and find the best time to schedule a meeting.

You can easily share your calendar with others and see when they are free as well. This is a great feature for those who need to coordinate their schedules with others. You can also set up reminders for events, so you will never miss an important meeting or deadline.

Google Calendar is free to use. However, some features are only available with the paid version. The paid version is geared toward business users. You can have a security and recovery feature that would make your calendar more protected. You will also have an access to make a team schedule that your calendar more focuses on your business rather than yourself and share with your team members.

Wrap it up, Dustin.

As technology exponentially improves, so does our daily quality of life. The best productive apps are the ones that help your life run a little bit smoother and be productive. You can create to-do lists, set reminders, and manage your time with these apps. You can also store files online, access them from anywhere, and share them with others. With the best productive apps, you can be organized and productive.

I hope you enjoyed this blog post. If you have any questions or comments, please feel free to leave them below. I would love to hear from you.

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